CONFERENCE AGREEMENT

ORGANIZER

The foundation Norsk Countrytreff
Address Skrøppavegen 2, 6827 Breim
Org.nr 987 671 017

Contact person: Vegar Sårheim
Mobile phone: 93 00 93 83
E-mail: nct@norskcountrytreff.no

Technically responsible: Stig Aron Kamonen
Cell phone: 90 18 77 38

EVENT AND DATE

Norsk Countrytreff is a festival that in 2025 will be held in the period July 9-13.

PLAYGROUND

Norsk Countrytreff.
Advice
6827 Breim

Café scene: Kolbein's Saloon
Main scene: Hesjestauren

KEY TIME

Arrival/get in artist and equipment will be agreed between organizer and artist well before the festival starts. Preferably in April/May. This also applies to sound samples, concert start (if this has not been agreed in advance) and the duration of the concert (if this has not been agreed in advance).

BAND/CREW

Norsk Countrytreff want information about the total number of people in the band/crew. Name, function, telephone, need for board/living and number of nights. Norsk Countrytreff generally covers the following night for the artist/crew, but if there is a need for early arrival, Norsk Countrytreff also covers the previous night by agreement in each individual case.

OVERNIGHT

The organizer must provide accommodation for persons as stated in the above section.

The accommodation must be of a good standard and must be registered and paid for by the organizer. The organizer does not cover minibar expenses/alcohol and other room service without written agreement with the organizer.

Norsk Countrytreff are free to use hotels in Sandane and Skei, both hotels approx. 20 minutes drive from the festival area. Allocation of hotels will be made well in advance of the festival, and the artist will have access to round-trip transportation between the hotel and the festival at set times (shuttle bus in fixed route).

COST

The organizer shall provide one meal including non-alcoholic beverages per number of band members/crew as stated in the Band/Crew section for each concert day. All other catering is determined by the hospitality rider. 

HELP

The organizer must provide assistance when needed, where the artist has reported the need in advance. The assistant must be sober and wear clothing that indicates that the person is on the organizer's business.

Artists must insure their own equipment. The organizer is responsible for the equipment from load-in to load-out. Both parties are liable for damage caused by negligent use of the other party's equipment.

PARKING

The organizer provides parking for cars/band buses etc. in the immediate vicinity of the venue/stage. Artists cannot expect to be able to drive all the way to the venue/stage, as this is a festival with guests/staff at the festival site.

FEES

The fee includes all expenses incurred by the artist in connection with the assignment, including travel expenses unless otherwise agreed in writing, and the artist is not entitled to any additional remuneration.

TRAVEL

In cases where the artist does not have travel costs included in the fee, the artist is obliged to arrange travel to Norsk Countrytreff in a financially responsible manner. No travel expenses will be approved by the organizer without prior notification to the organizer, where the organizer approves the travel method and cost. Norsk Countrytreff is a green event, and encourages our artists to travel collectively in cases where this is possible, or by carpooling with a private car or rental car / minibus if there is a need for the space. If flights are to be used for a return trip to the festival, the organizer's acceptance of the total price must be obtained before the booking is made. Expenses for tickets/travel booked without this acceptance will be subject to control and possible reduction by the organizer.

INVOICING

If the artist is self-employed (e.g. has a sole proprietorship), the artist must use an invoice of an approved accounting standard. The artist's organization number must be included on the invoice.

SALARY PAYMENT

If the artist is not in business (e.g. does not have a sole proprietorship), the organizer is obliged to report the fee as salary income. If the artist does not submit a tax card, the organizer must deduct 50% withholding tax. If the artist is a salary recipient, fees must be paid to the specified bank account.

WITHHOLDING TAX FOR FOREIGN ARTISTS

If the artist or the artist's company pays tax to a country other than Norway, the organizer is obliged to deduct advance tax on the fee in accordance with the Act on tax on fees to foreign artists etc. At present, the tax rate is 15%. Form RT-1091 must be used. The form is available at www.skatteetaten.no or on the Norwegian Rock Federation website/toolbox.

PRODUCTION - TECHNICAL RIDER

The organizer must ensure production in accordance with the technical rider, input list and stage plot. The artist must bring their own backline and everything else unless otherwise stated in the contract.

HOSPITALITY RIDER

The Artist has access to the Backstage area on the gig date. The Artist must specify in the Hospitality Rider whether a private area is required and whether this area should be lockable, for example to lock up valuables. If the area is not locked, the organizer is not responsible for any theft.

TONO

The organizer reports and must pay the TONO fee.

PROMOTION/MARKETING

Marketing of the event shall be carried out jointly by the artist and the organizer. The artist shall send the necessary and usual type of promotional material to the organizer as soon as possible after signing the contract. Material must be sent to presse@norskcountrytreff.no. The organizer specifically requests video material (simple video) for use in social media etc.

CHANGES IN PARTICIPANT ENROLLMENT

Not insignificant members of the registered participants may not be changed without the organizer's consent. If it is necessary to make changes to the list of participants, for example due to illness or other similar circumstances, the organizer must be compensated financially if the participants for the performance are changed so much that this affects the quality of the concert, or that the audience perceives the change as a change in the offer and this has negative financial consequences for the organizer.

SHORTENED APPEARANCE

The artist is obliged to play for the duration stated in the contract. If the artist reduces the playing time by more than 10% without the reduction being necessary due to circumstances on the part of the organizer, the fee shall be reduced accordingly. The organizer shall be compensated for any losses associated with the reduction.

DISEASE

If the artist falls ill with an unforeseen illness and must cancel the assignment, the artist must immediately submit a sick note stating that the artist's condition means that the assignment cannot be completed. The artist is not entitled to a fee in such cases, and any prepaid fees shall be refunded to the organizer. In such cases, the artist is obliged to prioritize the organizer for a new event as soon as the artist is able to perform.

NO-SHOWS AND DELAYS ON THE PART OF THE ARTIST

If the artist does not show up for the performance or the performance is delayed due to circumstances on the artist's part, the organizer is entitled to claim compensation for losses incurred as a result of this, including, but not limited to, lost ticket revenues, expenses for employees, lost entertainment, hired help, non-refundable expenses, etc. The organizer's duty to mitigate losses means that the organizer must immediately reduce all costs associated with the assignment, for example by cancelling transport, technical equipment and personnel, and must seek to book other assignments to replace this performance.

BREACH OF CONTRACT BY THE ORGANIZER

If the Organizer cancels the performance without legitimate reasons, the artist shall be reimbursed for the net loss incurred by the performance. The artist's duty to mitigate losses means that the artist must immediately reduce all costs associated with the assignment, for example by canceling transportation, technical equipment, personnel and promotional material, and must seek to book other assignments to replace this performance.

If local disasters occur and the organizer finds it inappropriate for the event to be held, the organizer has the right to cancel the event against paying the artist's direct costs.

MAJOR FORCE

Should an extraordinary situation arise that is beyond the parties' control, which makes it impossible to fulfill obligations under the Concert Agreement, and which under Norwegian law must be considered force majeure, such as a general strike, earthquake, war, tsunami or national mourning, the other party shall be notified of this as soon as possible. The party affected by force majeure is not obliged to carry out the assignment, but is also not entitled to fees/compensation. Any fees paid shall be repaid to the organizer.

In connection with force majeure situations, the parties have a mutual duty to inform each other of all circumstances that must be considered to be of significance to the other party. Such information shall be provided as quickly as possible to the parties' official representatives.

SAFETY

The organizer is responsible for the safety of the audience and the artist in connection with the performance. If the artist is to perform actions that affect the safety of the audience, such as stage diving, throwing objects from the stage, etc. this must be approved by the organizer in advance. Either party may require a risk analysis to be carried out prior to the event.

SOUND RECORDING AND PHOTOGRAPHY

The organizer is not responsible for any unlawful sound recordings/photo-taking by the audience. If the artist wishes to communicate to the audience through notices at the venue and this is communicated in reasonable time before the concert day, the organizer shall ensure this to a reasonable extent.

The organizer has the right to take pictures of the artist during the performance and use this in the marketing of the venue and the organizer to the extent that the artist consents to this.

CHANGES

All additions and amendments to the Concert Agreement, including changes in capacity, shall be made in writing and shall be signed by both parties.

OTHER MATTERS

The artist is self-employed, unless otherwise stated in the contract, and is responsible for taxes, fees, insurance, social security and other social benefits of any kind, unless otherwise specifically agreed between the parties. The artist is obliged to have insurance policies that are sufficient to cover any claim from the organizer arising from the artist's risk or liability under the Concert Agreement within the framework of standard insurance terms. This obligation is considered to be fulfilled if the artist takes out liability and risk insurance on terms that are considered ordinary within the industry.

The organizer has a right of retention in the fee for all claims the organizer may have against the artist in connection with the performance.

CHOICE OF LAW AND DISPUTE RESOLUTION

The Concert Agreement shall be interpreted and governed by Norwegian law. In the event of a conflict between the Concert Agreement and its appendices, the Concert Agreement shall take precedence. The parties shall seek to resolve any dispute relating to the Concert Agreement amicably. If it is not possible to reach an amicable solution, the agreed venue is the organizer's venue.